JOB SUMMARY
Purchasing materials, components, equipment, and any other products/services from internal and
external suppliers to meet the demand for the operational processes at AMH. The candidate
must be able to work independently in support of all internal department requests.

Main Duties and Responsibilities

The candidate coordinates purchasing activities with the Inventory department in an
efficient and cost-effective manner.

• The candidate ensures annual savings in the purchasing of materials.
• The candidate performs a financial analysis, such as an evaluation of total cost.
• Preparing a purchase order report for each category assigned.
• Processing and monitoring purchase requests and ensuring that they are correct.
• To ensure the optimization of freight logistics (Land, Air & Sea).
• Responsible for scheduling appointments for the procurement manager and any
  other secretarial functions required.
• Communicating with vendors regarding order status, problems with shipping or
  quality of goods
• Ensuring purchase orders correlate with invoices, documentation and goods
  received.
• Maintaining records of all transactions related to purchasing activities including
  prices paid and terms of sale.
• Preparing reports on purchase activity for management review
• Process purchase order forms and submit them to the purchasing manager for
  approval before sending them out to the vendor.
• Research suppliers for the purchasing department for a variety of goods and
  services and prepare reports summarizing findings.
• Verify invoices, shipments and other records when orders come in to ensure
  accuracy from the vendor.
• Negotiate pricing, shipping, products and terms with vendors when starting a new
  order with a supplier.
• Submitting invoice report to the account’s payables department on a weekly basis.

Required Attributes

• Take responsibility for delivering high quality customer focused services.
• Understand customer perspectives and ensure responsiveness to their needs.
• Identify suppliers’ needs and implement solutions.
• Find opportunities to co-operate with internal and external parties to improve
  outcomes for customers/Suppliers.
• Maintain relationships with key suppliers in area of expertise.
• Connect and collaborate with relevant stakeholders within the AMH community.
• Model the highest standards of ethical behavior and reinforce them in others.
• Represent the organization in an honest, ethical and professional way a set example
  for others to follow.
• Ensure that others have a working understanding and knowledge of the legislation
  and policy framework in which the AMH department operates.
• Monitor ethical practices, standards and systems and reinforce their use.
• Act on reported breaches of rules, policies and guidelines.
• Complete work tasks to agreed budgets, timeframes and standards.
• Contribute to allocation of responsibilities and resources to ensure achievement of
  team/unit goals.

Qualification & Skills Requirements

• Bachelor of Science Degree in supply chain and logistics or Business
  Administration/ Studies or equivalent.
• One (1) year experience in a procurement environment.
• Effective time management and negotiation skills.
• Excellent communication and interpersonal skills.
• Must be computer literate and proficient in MS Office.
• Detail oriented, pays keen attention to accuracy.
• Ability to apply critical thinking.

APPLICATION INFORMATION

Application letter along with resume should be submitted online through the portal below as one document addressed to:

Human Resource Director
Andrews Memorial Hospital Ltd.
27 Hope Road, Kingston 10

Only shortlisted applicants will be contacted.